Administration Coordinator
Remote
Singapore
Job description

The Administration Coordinator supports the Accelerating Asia team by supporting and at times leading integral tasks related to human resources, finance and accounting, fund administration, and more. You will work closely together with the Director of Accelerating Asia to make sure the administrative tasks of our business are organised and executed in an efficient and timely manner

WHAT WE OFFER

If you want to immerse yourself in a startup environment, this is a great place to be. You will be introduced to new ways of working and thinking and have the opportunity to expand your skill set. And all while getting paid for it and working within a flexible, casual work environment. Yay!

Expect to learn new things everyday as you interact with startups, investors and partners solving big problems with cutting-edge technology.

Be prepared to hit the ground running and absorb everything like a sponge. This will be a challenging work environment and you will be encouraged to try new things, learn, fail, and iterate. We offer competitive remuneration, have an unlimited leave and flexible work-from-wherever policy.

YOUR RESPONSIBILITIES WILL INCLUDE:
  • Finance:
  • Accounts payable: Organise and upload monthly invoices in preparation for payment
  • Accounts receivable: Process monthly client invoices each month
  • Human Resources:
  • Process the application and renewal of employment visas
  • Oversee the onboarding and offboarding of new team members, including employment contracts, collecting & maintaining employee information
  • Ensure that venture partners, contractors and freelancers have submitted their monthly quotes and invoices and that contracts are executed and up to date
  • Organise quarterly company-wide virtual internal team events
  • Compliance:
  • You’ll work with the team to implement systems and automations with digital tools to ensure that finance, reporting, startup investment paperwork and investor documentation are kept up to date, stored & filed correctly, & submitted to the relevant tax or government regulatory bodies on time.
  • General:
  • Research and execute on any new needs that arise in the business (related for example to insurance, general administration, cybersecurity, etc.)
  • Respond to general enquiries that are sent to the Accelerating Asia team
  • Take meeting minutes and ensure they are distributed to meeting attendees
  • Implement tools, systems and automations that make the back-end operational side of Accelerating Asia run like a smooth machine.
  • Support Accelerating Asia’s Directors with email and calendar management
Requirements
  • You have an incredibly high attention to detail and excellent organizational skills
  • You’re a problem-solver and are comfortable working without much guidance and in an environment that can seem vague at times
  • You’re able to develop strong relationships with the people that will make your job easier (think: accountants, lawyers)
  • Written and verbal communication skills (by the way, one of our values is being upfront and honest)
  • Did we mention high attention to detail? We’re serious about detail so if you noticed this, as part of your application please send us a photo of your dream holiday location
  • Comfortable working in a fast-paced environment (we aim to get back to startups and investors within 24 hours of receiving their enquiry!)
  • You embrace digital tools and are comfortable with automating your workflow – this is important! At Accelerating Asia, we live on digital tools like ActiveCampaign, Anduin, Zapier, Slack, Notion, Xero and more.
  • Previous experience in a similar role or at a startup is a bonus
HOW YOU WILL KNOW HOW AWESOME YOU ARE:
  • Our team thinks your work is accurate, clear, and organised
  • Our team knows that we can rely on you - you are trustworthy, dependable, and can think out of the box to get things done
  • Our stakeholders (accountants, limited partners, fund administrators, etc.) have an excellent experience interacting with you
ABOUT ACCELERATING ASIA

Accelerating Asia is a Singapore based venture capital fund and award-winning startup accelerator. At Accelerating Asia we are driven by helping people succeed. We work with our partners and startups to unlock potential and deliver high impact solutions by providing access to the tools, resources, and networks to accelerate growth.

Our flagship program targets pre-series A startups and the venture capital fund invests in high-potential, high-growth enterprises to take them to the next level. Through strategic partnerships with multinationals, governments, development organisations and education institutions, we support better engagement with startups and more effective implementation of new technologies. At the core of the work we do is the guiding belief that entrepreneurs are humanity’s greatest catalysts for positive change.

THINK YOU’VE GOT WHAT IT TAKES?

Applications will be received on an ongoing basis until the role is filled.